Employer of Record in China

Legally hire employees in China, while HROne handles all employer liabilities and requirements.

China Employer of Record

The modern approach to international expansion

Not all business operations require a local entity. If you need a team in China, but don’t need to invoice from China (fapiao), then our Employer of Record (EOR) service is an option for you! Employer of Record means we play the “legal” role of “employer” on your behalf. We are responsible for employment compliance, and processing payroll & benefits(including social insurance, housing fund etc.) Allowing you to manage your team & focus on your business.

China Employer of Record Procedure

How we get started

01.

You Define

Job tittle, work responsibilities, salary and other benefits for your employees.

02.

We Prepare

A local contract adjusted to your offer and in compliance with China’s labor law.

03.

We Process

Your payroll, tax, compliance & administrative tasks on a monthly basis.

Employer of Record Service Cycle

How Employer of Record in China works

employer of record peo in China
1. Client Onboarding

Collection of client’s information and introduction to HROne’s policies, procedures and online portal. Work calendar, processes, templates, benefits & salary structures confirmed and loaded into the payroll system.

2. Employees Onboarding

New employee signs private information authorization letter. HROne collects required material. First payment (including deposit) invoiced & paid. HROne and new employee sign a labor contract.

New employee is loaded into the payroll system. Social insurance account, housing fund account & bank accounts are imported into system.

3. Monthly Processing

Payroll information and salary changes (if any).  Monthly invoice generated & settled. HROne transfers employee salaries & updates online payroll portal.

Social insurances, housing fund and income tax paid. Employee pay-slip and notification sent out.

4. Year End Processing

Work calendar for the coming year confirmed. Annual salary report prepared, confirmed and reported to the government  HR authorities.

employer of record salaries in China
employer of record offboarding in China
5. Employee Departure

Termination documents completed with terminated employee. Invoice of the possible severance payment issued to client.

Upon handover completion, HROne releases severance pay & issues termination certificate. Unsettled cases are closed and client deposit returned.

6. End of Service

Handover of accounts, materials and information. Off-boarding employees begins.

Last invoice including historical balance, prepared and paid. Employees off-boarded. Accounts and material handed over to client. Unsettled cases are closed and client deposit returned.

Top B2B HR Company in China

Rewarded by Clutch as one of the top B2B companies in China for the unrivaled solutions provided and dedication to our clients.

Employer of Record solutions in China

How Employer of Record in China works

Companies handling ground operations

For companies that require to on-board local staff to handle ground operations (client meetings, sales support, supply management, etc) without setting up a Representative Office or a Wholly Foreign-Owned Enterprise (WFOE), a PEO solutions can save time and costs to start operating in the Chinese market

Companies testing the Chinese market

If you’re exploring how an expansion in China fits into your strategic plan but aren’t ready to take on the costs and risks of setting up an entity, we can help you “test the waters” in China. We can hire employees for you so you can evaluate the readiness of the Chinese market without making the investment needed to establish an entity.

Companies using freelancers based in China

For companies interested in hiring certain freelance talents in China. Freelancing in China for international clients is a tricky subject. UpWork and Fiverr among other freelancing platforms are blocked in China. Additionally, most talents in China prefer jobs that will provide the mandatory social benefits (housing, healthcare and pension fund). Read more on how our Freelancer EOR solution can help you.

Representative offices

Representative offices may only hire up to 10 employees. However, even these employees cannot be hired in-house and their employment must be outsourced to a local HR service provider.

Companies that are closing, but want to keep their team

Some companies may choose to close their entity in China due to various reasons, but wish to retain certain operations active in the country such as their customer service and support teams.

Companies with a local entity

For companies that intend to register an entity in China but want to hire staff in the interim period before formal establishment, a PEO solution is perfect because you will not have to wait months before starting operating in China and you can actually start testing and conducting marketing and networking activities while you wait for the company to be established.

Expand your business in China

Hire employee(s) in China without a local entity. HROne handles HR compliance, payroll & benefits so you can focus on your business.

Hire employee(s) in China with a local entity. HROne handles HR compliance, payroll & benefits so you can focus on your business.

Generate profits, invoice clients, send funds overseas and hire employees with a wholly foreign owned enterprise (WFOE).

Hire the best talent China has to offer. Let HROne screen the most suitable applicants and coordinate interviews with you.

Frequently Asked Questions

Payroll & mandatory benefits are included in our China Employer of Record and our PEO services.

In many countries, PEO and EOR are the same thing and can be interchanged. However in countries such as China and the USA, PEO and EOR refer to different services:

With Employer of Record (EOR), the service provider takes on the responsibility & liability of the employer since the client does not have a legal entity in the country of interest.

With Professional Employment Organization (PEO), the service provider manages hiring, employment and payroll, but does not take on the responsibility or liability of the employer since the client has a legal entity in the country of interest.

The 13th month bonus in China refers to a bonus equal to one month’s salary that is usually paid at the onset of Chinese New Year.

This 13th month bonus is not mandatory unless explicitly stated in the labor contract upon signing. A 13th month bonus depends on the company’s performance as well as the employee’s performance.

It is possible for employees to receive an even higher bonus (14th or even 15th month bonus) depending on these factors.

Employees in China are entitled to annual leave days based on their work experience.

After working for their employer for 1 year. Employees who have worked less than 10 years are entitled to 5 days paid annual leave.

Employees who have between 10 and 20 years of experience are entitled to 10 days paid annual leave.

Employees with over 20 years of experience are entitled to 15 days of paid annal leave.

Using an Employer of Record/PEO service is often regarded as the modern approach to expanding into China. As long as you do not need to invoice in China, this is a perfect solution for foreign SMEs that want to start their business here. With an employer of record, you can legally hire and manager your team in China, avoiding the time and money required to set up a company.

HROne, the Employer of Record, is legally responsible for your staff during their term of employment in China.

We can hire a local Chinese employee in as little as one day!

Your staff members can be employed and located anywhere in China. Their employment status will be recorded by the local bureau according to their location.

Not necessarily. Staff members can work remotely from home or another location. However, we offer office space rentals upon request.

Yes, our Employer of Record solution can be used to hire both local and foreign staff.

Individual income taxes In China are based on a progressive tax brackets rate:

BracketAnnual Taxable Income (RMB)Tax Rate (%)Quick Deduction
1No more than 36,00030
2Between 36,000 and 144,000102,520
3Between 144,000 and 300,0002016,920
4Between 300,000 and 420,0002531,920
5Between 420,000 and 660,0003052,920
6Between 660,000 and 960,0003585,920
7More than 960,00045181,920

Social benefits in China are divided into two categories:

  • Five mandatory social insurances – These include pension insurance, medical insurance, unemployment insurance, work-related injury insurance, and maternity insurance.
  • Housing fund – The purpose of this is to allow employees to save money to buy a house in China.
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